Unlike paper documents, virtual data rooms can be accessed at any time of the day or at night. This way, employees can work in the middle of a break or stay up late to burn midnight oil. In addition, they can work from anywhere with an Internet connection. So, selecting a reliable virtual data room is vital to ease the burden of due diligence.
Find the VDR that comes with a custom interface that can be adapted to the needs of your company. This will aid your coworkers to navigate the software, and complete all tasks. A quality VDR should also enable users to upload large amounts of files and utilize drag-and-drop functions to make it easy to manage your files. It should also come with an advanced search tool that includes tags, filters and labels to facilitate more precise searches. It should also offer index numbering and auto indexing that are essential for a fast and efficient search of large numbers of documents. It should also feature dynamic watermarking that is visible on the document when it is opened or downloaded. It should also come with redaction and fence view which will stop screenshotting.
A tracking feature that allows users to be accountable and keep records is essential. Administrators should be able to grant specific permissions for users, for instance, which PDFs they can print or save. It should also allow eSignatures for seamless document collaboration. Find a virtual room that is certified with multiple security certificates such as ISO 27001 and SOC 1/2/3.